Step-By-Step Guide To Build Your Own Professional Looking Email IDs For Free

There is no doubt that we all want to have our own professional Email Ids with our existing domain name rather than having Google mail or any other Email service. The awesomeness that we get from our professional Email is amazing. It’s pretty cool right. You probably aware of that you can build professional looking email ids for free.

So, in this tutorial, I’m going to give a step by step demonstration about how to setup a professional email with the existing domain name. Instead of having [email protected] you can have a professional looking email id like [email protected] or [email protected]. This looks more professional than your traditional Gmail id.

join wp engine

Before going to setup this email account you must have a website/domain. I have my web hosting in HostGator. Since I have already a domain, I’m using it in this tutorial as an example.

Here as an example, I’m using my own HostGator and it will be almost same for the other hosting also.

So, let’s start.

In cPanel Section

Login to your hosting website(I’m using HostGator) and under the domain registration you probably can see the domain registration section.

Login to your cPanel (Control Panel) and scroll down to see the email section.


email cpanel


Click on Email Accounts. Add a New Account. In Email section, you can give any name that you want to create a professional account. e.g. admin, contact, support, query etc. The domain field is already filled. You no need to change anything.Enter the remaining fields and in the Mailbox section, choose Unlimited. Now, click “Create Account”.


email create


Now you can see that your new Email Account is created successfully.

Next, go to your particular Email account and on the right side, you can see “More” option. Click on it and then click on “Access Webmail”.


email account


email account 1


Choose a default Webmail Application. Here I am choosing “horde” as a default application.


email horde


Now you will be taken to this page and you can see your inbox first.


default inbox


Click on “New Message”. Here you will be able to send and receive new Emails.


Alright… We have completed with our first part of configuring the email account.

Now we will configure our professional email with our existing Gmail account.


The benefit of doing this is once you connect your professional email id with the existing Gmail id, you no need to check two different inboxes for new email. Everything can be handled with the existing Gmail account.


To connect the new professional email with your existing Gmail account, the first you need to do is forward all incoming emails to your existing Gmail account. To do that go to your cPanel.

In the Email section, click on “Forwarders”. Click on “Add Forwarder”


mail forwarder


In the “Address to forward” field, type your name. Such as “admin”, “contact”, “support” etc

In the “Forward to Email Address” field type your existing Gmail Account. Then click on “Add Forwarder”


add forwarders


You will see a confirmation message.


email confirmation message


Now all the emails sent to your professional email id will be forwarded to your existing Gmail account.

We have to enable again our existing Gmail account to send emails from our professional Email account.To do that click on the Email accounts of your “cPanel” and then click on “Setup Mail Client”.

mail client

Scroll down to the manual settings and see the “Secure SSL/TLS Settings”. The information is shown in the outgoing server.

Must ReadHow To Create Professional Email Addresses With A Domain Using Google Apps


secure SSL

In Gmail Section

Login to your existing Gmail account. We need to enter these things in Gmail account settings. Go to the Gmail settings.

gmail settings


Goto the “Account and Import” menu.


account import


Click “Add another Email address” by own.


add another email in gmail


Now enter the name that you want to send messages followed by your professional email address. Click “Next Step”.


professional mail setup


Now go to your cPanel and copy the outgoing server.


outgoing server


Replace the SMTP server of your Gmail by your professional Email outgoing server. Choose Port address as “465”. Username: [email protected] (in your case). Provide the password which you have entered in Email account in cPanel.

Click “Add Account”.

Now Gmail will ask you a confirmation code.


gmail confirmation


For that go to your Gmail inbox and copy the confirmation code and paste in the confirmation box. Then click on “Verify”.

Now when you Compose a new email from your existing Gmail account, it will show like this. You can choose any of the email address that you want to send your emails.

professional emails



That’s it. We have completed the setup. Now you can send emails to anyone by choosing any of the above email Ids.

I hope you’ll like this article and beneficial for the newbie bloggers.

Leave a comment below – I would love to hear your thoughts!


Hey Bloggers, Welcome to BoundBuzz. I am the person behind this blog. A frustrated Engineer although love to write regarding Blogging, SEO, WordPress, Marketing, Making Money Online and SEO tools.

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